Invoice Capture – Extract Details for Your Invoice Register

Invoice capture with ReadyData collects supplier details, invoice numbers, dates and PO references from PDFs or images. Export checked fields to prepare your invoice register.

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How to Capture Invoice Details Online

Use the fields in your invoice register to guide what you collect from the supplier file.

1

Upload the supplier invoice

Add the invoice PDF or a readable image. Include the pages with supplier details, invoice references, and totals.

2

Choose your capture fields

Select Table extraction and set Field preferences for supplier name, invoice number, invoice date, due date, PO reference, and amount due.

3

Process and verify key details

Click Process files. Compare names, invoice references, dates, and totals with the source before preparing an entry.

4

Export for your invoice register

Copy the result or download extracted tables as Excel or CSV. Map the reviewed columns to your own register or import format.

Entering the Same Invoice Fields Again?

Supplier layouts vary, but your invoice register still needs the same key details.

Invoice and PO numbers in different places
Find both references without copying an order number into your invoice-number column.
Issue dates and due dates
Several dates can appear on an invoice. Each needs the right label in your register.
Supplier and bill-to information
The invoice shows both companies, so check which name belongs in your supplier record.
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Capture Supplier Invoice Fields in One Place

Review recognized supplier details, invoice numbers, dates and printed amounts. Download tables, then arrange the checked fields in your existing invoice register.

Extract readable names, references, dates, and amounts from the invoice file.

Save preferred field names and descriptions in your browser for the next supplier invoice.

Check the invoice number, payment due date, and amount due before moving them into your register.

Use tables for spreadsheet entry or download JSON to map the result into your own records.

Fill Your Invoice Register with Less Copying

Prepare the source details your accounts payable process needs.

Enter supplier invoices
Use the extracted header details to prepare a new row in your invoice register.
Keep PO references handy
Carry the printed purchase order reference into your team’s matching process.
Reuse your intake checklist
Request the same fields when another supplier uses a different document layout.
Prepare a spreadsheet handoff
Arrange checked data in the columns your team or accounting import requires.

Invoice Capture FAQ

Where invoice capture fits in supplier intake and accounts payable preparation.